GENERAL INFORMATION

​Accommodation

 

Please click on the button to make your booking:

 

 

​Bank Services and Money Matters
Banks are generally open weekdays from 9 am until 5 pm and closed during weekends. There are multiple bank machines (ATMs) open 24 hours a day throughout the city which accept all major international bankcards.
The official currency of the United Kingdom is the Pound Sterling (GBP). Major credit cards are widely accepted, but please always check beforehand. When paying by credit card for your shopping, you might be asked to show identification. Please have an ID with you all the time, otherwise they may refuse to accept your credit card as payment. Travel checks can be cashed in most of the banks and exchange offices.

  • Coins: 1p, 2p, 5p, 10p, 20p, 50p, £1 and £2

  • Banknotes: £5, £10, £20 and £50

 

Cancellations & Refunds
Notice of cancellation had to be made in writing by email or fax to the Congress Office.
The policy for refunding registration fees is as follows:

Written cancellation received:

  • before July 31, 2020

  • after July 31, 2020

The date of the email/fax ID is the basis for considering refunds. Refunds will be made after the congress.

Car Parking
A car park is available – please click HERE to view more information.

Certificate of Attendance
Certificates of attendance will be issued and handed out on site at the registration desk.

Climate
During the month of September you are most likely to experience good weather with pleasant average temperatures.

Temperatures continue to get colder though in September, when summer is merging into autumn. At this time of year, the average temperature for Glasgow starts off at 8°C, created by highs of 18°C during the daytime and lows of 0°C after dark.

Please follow the link to view the current weather https://weather.com/weather/today/l/UKXX0061:1:UK

Cloakroom & Luggage
A cloakroom and luggage storage will be available close to the registration area.

Coffee Breaks & Lunch
Coffee breaks are included in the registration fee

Lunch tickets can be purchased during online registration. Note that lunch tickets can NOT be purchased on site.

Exact times are listed in the programme overview. Coffee and lunch will be served in the exhibition area.

Conference Venue

SEC (Scottish Event Campus) Centre

Glasgow, Scotland, G3 8YW

Website

Currency
The official currency in the United Kingdom is the British Pound (GBP).
Please use the
Currency Converter to view the current exchange rates.

Drinking Water
The tap water in the United Kingdom is safe to drink and can generally be used without concern.

Electricity Supply
Electrical sockets (outlets) in the United Kingdom are of type G. The standard voltage is 230 V and the frequency is 50 Hz. You can use your electric appliances in England, if the standard voltage in your country is in between 220 - 240 V (as is in the UK, Europe, Australia and most of Asia and Africa).

North American appliances need a transformer and an adapter; Australasian appliances need only an adapter. Plugs have 3 square pins and adapters are widely available.

If the frequency in England (50 Hz) differs from the one in your country, it is not advised to use your appliances. But if there is no voltage difference, you could (at your own risk) try to use the appliance for a short time. Be especially careful with moving, rotating and time related appliances like clocks, shavers and electric fan heaters. If it’s crucial to be able to plug in no matter what, bring an adapter for all three types.
See: https://www.power-plugs-sockets.com/england/

Emergency Services

  • 999 is the official emergency number for the United Kingdom, but calls are also accepted on the European Union emergency number, 112. All calls are answered by 999 operators, and are always free.

  • Ambulance: 999 or 112 Fire: 999 or 112 Police:  999 or 112 Gas emergency: 0800 111 999 NHS Direct (24 hour health helpline): 0845 4647

  • European emergency number Tel: 112

Exhibition
Entrance to the exhibition is free for registered delegates but limited to healthcare professionals, press and exhibitors.

GSM Cell Phone Roaming
GSM cell/mobile phone roaming is available without any problems for all major international providers. It is advisable to inquire beforehand or online at your provider which roaming company in the United Kingdom offers the cheapest tariffs.

Insurance
By registering to the EHMSG 2020 participants agree that neither the organising committee nor the congress office assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance. No vaccinations are required for visiting Scotland.
When travelling to Scotland from outside of the UK, make sure you know what emergency healthcare you are entitled to, what medicines you can bring into the country, what to do in an emergency, and what travel insurance you will need. 
The Scottish Government provides detailed information on healthcare for overseas visitors in PDF, audio and large-print formats.

Language
The official language of the congress will be English (no simultaneous translation).

Letter of Invitation
On request, the EHMSG 2020 organizing office will be pleased to send letters of invitation to individual scientists. Invitations of this kind are intended to assist potential delegates to raise their travel funds or obtain visas. They do not imply any commitment or responsibility on behalf of the Congress to provide financial support. Please note that letters of invitation can only be sent after receipt of registration and payment of full registration fee. During the online registration process you will have the possibility to request a visa invitation letter. Please have your passport at hand to fill in all required details needed for the visa invitation letter. These include, but are not limited to, your passport number, date of issue, and the issuing authority.

The letter of invitation does not financially obligate the congress organizers in any way. All expenses incurred in relation to the congress, the registration and the attendance are the sole responsibility of the delegate.

Message Board
A Message board will be available in the registration area.

Passport & Visa
Please check passport and visa requirements in due time before your departure. Visas can take a while to be processed, so leave enough time before departure to apply.

It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest British embassy or consulate to determine the appropriate timing of their visa applications.
Note: British embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other countries. You cannot appeal against the rejection of a visa application; neither can the EHMSG 2020 organizing office intervene on your behalf in case of a rejection or to speed up the procedure.
Delegate registration details will be shared with the British immigration authorities on request to assist in the immigration process. However, the congress organizers and/or the EHMSG 2020 registration department will not directly contact embassies and consulates on behalf of visa applicants.
The registration fee minus a handling fee of EUR 50.- will be refunded after the congress if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the EHMSG 2020 registration department, by email, no later than July 15, 2020, after which requests for such refunds cannot be taken into consideration.

For information on Visa requirements please visit UK Border Control.

Pharmacies

Closest Pharmacy: Superdrug

Get Directions

  • Address: 66 Argyle St, Glasgow G2 8AG, United Kingdom

  • Hours: Mon 0630-1900, Tue 0630-1900, Wed 0630-1900, Thu 0630-2000, Fri 0630-1900, Sat 0830-1830, Sun 1000-1800

Poster Printing Service

The EHMSG recommends to use the poster printing service of Buchanan McPherson Printers Ltd to enable you to have your poster professionally printed and shipped directly to the congress venue in Glasgow.  

Your poster will be waiting for you onsite – no need to worry about carrying it on the plane.

In case of questions about this service, please send an email to Derek Bellamy Derek@bmcp.co.uk 

Safety - Crime
Use of common sense is (always) required, as in any larger city. Experience has shown that some basic precautionary measures should always be kept in mind in any city:

  • Do not carry important items like flight tickets, passports etc. with you when visiting the conference or strolling through the city, leave them in the hotel safe during your stay. Rather carry a Xerox copy of your passport or an identity card with you.

  • Try not to carry all documents, money, credit cards and other essential items and valuables in one bag or purse. If it is lost or stolen, everything will be gone and might be difficult to replace on short notice, especially passports and visa to return to your country of residence.

  • Take off your name badge when leaving the conference centre.

  • In heavily frequented tourist zones and the metro at rush hour, be aware of attempts of scam and pickpocketing.

  • Do not respond to anybody unknown to you who comes up to you on the street engaging you in a conversation, no matter how safe they appear to be

  • Please also see  https://safearound.com/europe/united-kingdom/
     

Shops

City centre shops are generally open Monday to Friday until at least 7pm and from 10am until 6pm on Saturdays and Sundays. Late night shopping is on Thursdays, with many stores open until 8pm. For more info on shopping click here.

Smoking Policy
The EHMSG 2020 is officially a “No-smoking-Conference”.
Smoking is banned in all public places including all enclosed or partially enclosed public areas.

Social Media Guidelines
EHMSG supports the use of social media around the EHMSG 2020 conference to network with your colleagues and friends attending the meeting. Please do however respect the EHMSG 2020 social media guidelines, including the following:

Dos:

  • You may blog or tweet about content of the talks, unless the speaker explicitly asks you not to share either the entire talk or specific details or slides.

  • Communicate in a respectful and considerate way, and show your criticism in a fair, constructive and professional manner.

  • Do remember that people who will read your tweets are not necessarily professionals, but also patients, policymakers, members of the media, and the general public.

Don’ts:

  • The use of photography, video, or other type of recording devices in oral sessions (plenary, educational, concurrent sessions and symposia) and poster sessions at the EHMSG 2020 is strictly prohibited. Hence posting pictures or videos of these sessions on any social media platform, blogs, or websites, etc., is also strictly prohibited.

  • Do not capture or re-distribute data presented at the EHMSG 2020 as this may jeopardize the subsequent publication of the data in a scientific journal. Powerpoint presentations must not be photographed under any circumstances. Do respect journal embargo policies and the work of your colleagues!

  • Refrain from engaging in personal attacks or showing rude behaviour.

  • Offensive and disrespectful behaviour, sales-oriented, self-promoting, or otherwise inappropriate comments will not be tolerated.

  • Participants should not post copyrighted or trademarked material or material protected by other intellectual property rights.

 

Staff
If you should have any questions, the congress staff will be pleased to help you.

Taxis

Please see https://www.glasgowtaxis.co.uk/

Telephone Calls

The UK country code is 44, while Glasgow landlines start with a 141 area code, followed by a 7 digit number. To call abroad, dial 00 before the area code.

Time Zone

Glasgow's timezone is Greenwich Mean Time (GMT) or one hour ahead of GMT, known as British Summer Time (BST), during the summer months.

Tourist Information Centre 

The Glasgow Convention Bureau: 

https://glasgowconventionbureau.com/

https://peoplemakeglasgow.com/

Travel-Health Insurance
As part of visa application, individuals must have travel-health insurance for the duration of their stay in the United Kingdom. This insurance can be obtained from any approved insurer. Individuals need to check with the responsible embassy/consulate for a list of approved insurers available in their country.

Individuals must have insurance for their entire stay and therefore are encouraged to ensure and pay for the correct number of days. The visa will only be given for the dates that are covered by the insurance policy, which need to relate to the travel dates.

V.A.T.
The VAT rate in the United Kingdom is 20%.

Visa Requirements
It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest British embassy or consulate to determine the appropriate timing of their visa applications.

Note: British embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other countries. You cannot appeal against the rejection of a visa application; neither can the EHMSG 2020 organizing office intervene on your behalf in case of a rejection or to speed up the procedure.

Delegate registration details will be shared with the British immigration authorities on request to assist in the immigration process. However, the congress organizers and/or the EHMSG 2020 registration department will not directly contact embassies and consulates on behalf of visa applicants.

The registration fee minus a handling fee of EUR 50.- will be refunded after the congress if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the EHMSG 2020 registration department, by email, no later than July 31, 2020, after which requests for such refunds cannot be taken into consideration.

WiFi
Wifi is available throughout the conference venue.

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EHMSG 2020

European Helicobacter and Microbiota Study Group

Core Agency

WMA GmbH

Alser Strasse 4, 1090 Vienna, Austria

© 2020 EHMSG

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