INFORMATION FOR E-POSTER PRESENTERS

Important Information and Technical Guidelines for Preparation and Upload of your e-Poster
 

The EHMSG 2021 Virtual Meeting organisers are looking forward to seeing your e-poster during the meeting and thank you in advance for your cooperation in following these guidelines. 
 

  • PREPARING YOUR e-POSTER MATERIAL 
    File name: The name of your file presentation file should include: 
    - Final publication number (see notification mail)
    - Presenter’s name 
    To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý}, { etc.) to name your presentation. 

     

  • REGISTRATION
    Please note that registration and a payment (received) of the respective fee is mandatory to be granted access to the upload platform. Please CLICK HERE to access the EHMSG 2021 registration page. If the presenting author of the abstract fails to register and upload the e-Poster, the abstract will not be published in the abstract book.

     

  • CHANGE OF PRESENTER / WITHDRAWAL
    If you are not able to present your e-Poster, you are kindly requested to contact the organising office as soon as possible to withdraw your abstract from the system.
    In case of a change of presenter, please nominate a co-author who is not presenter of another abstract already and send us the full name and E-mail address of the co-author who will present the paper.
     

  • CONFLICTS OF INTEREST DISCLOSURE 
    In compliance with EACCME requirements all speakers and presenters have been requested to indicate Conflicts of Interest 
    upon abstract submission.  Please ensure that the first slide in your presentation is a Conflict of Interest Slide. To view a sample the disclosure slide, please CLICK HERE.
    A conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (eg. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts.
    If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.

     

  • SLIDE DESIGN 

    1. Text: Your guiding principle should be “As much as necessary, as little as possible”. The text should be concise and to the point, key facts may be highlighted. 


    2. Colours: Colours should be used sparingly. Choose colour combinations that make your text easy to read (preferably dark background – light fonts; avoid red and green). 


    3. Layout: Keep data on the slides simple. Ensure a logical order of the content. A clear and well-structured arrangement is the most attractive and the easiest to read. 
     

    4. Images: It is recommended that you collect your illustration material well in advance. Do not select too many images and concentrate on those which support your key points and conclusions optimally. 

    5. The official conference language is English. Therefore, all presentations are to be prepared in English.

  • TECHNICAL REQUIREMENTS 
    1. Format: Electronic posters will be accepted in PDF format ONLY

    2. File size: The PDF should not exceed 10 pages, the file size per poster should be limited to 500 MB.

    3. Ratio: Aspect ratio of your presentation must be 16:9.

    4. Fonts: Do not use special fonts which are not part of the standard PowerPoint package, as this may cause problems while uploading your file.


    5. Do not use any passwords, encryption or protection for your presentation.

    In case of any technical problems during the upload, please contact us at support@steinerlive.com
     

  • UPLOADING YOUR POSTER 
    Posters must be uploaded to the EHMSG 2021 Virtual Meeting presentation management system. Further instructions (f.e. your personal upload link will follow by email.

    Upload will be possible as of July 15, 2021.
    Deadline for upload of your e-Poster is September 5, 2021 at 23.59hrs CEST.

     

  • POSTER AWARDS
    We encourage you to upload your poster as soon as possible to leave enough time for the poster jury to review the presentations received. e-Poster Presentations that are not uploaded by the deadline may not qualify for the EHMSG 2021 Poster Awards.

     

  • CONTACT WITH THE AUTHORS
    The virtual platform will offer a messaging system to get in touch with e-Poster authors. 
    We encourage you to complete your personal profile page adding as much information as possible (Keywords) to be easily found via the “search” function for other participants.

     

  • SCHEDULE OF DISPLAY
    Please note that your presentation will be accessible from the virtual platform during and 1 month after the conference (October 18, 2021) to all participants of the Virtual Congress.


     

Pictures

Note that your presentation will be converted into a file format that does not allow a download of your talk. But just like in a real conference, it is possible for the registered participants to make photographs or screen shots of your presentation. If you do not wish any scientific content of your presentation to be photographed, please indicate this on the according slide(s) in a clearly visible way.

 

Additional Information

  • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations, and comply with GDPR.

  • Layout: Keep data on the slides simple. Ensure a logical order of the content. A clear and well-structured arrangement is the most attractive and easiest to view on screen.

  • We recommended that you collect your illustration material well in advance. Refrain from selecting too many images. Concentrate on those which emphasize your key points and conclusions optimally. Avoid overlying images on one slide as they cannot be visualised on the final version of your presentation.