INFORMATION FOR E-POSTER PRESENTERS

Important information

  • Deadline for uploading your e-Poster on the virtual platform will be communicated as soon as possible.

  • It is required for all e-Poster presenters to register for the EHMSG Virtual Conference and upload the e-Poster to the EHMSG Virtual Conference Platform

  • If the presenting author of the abstract fails to register and upload the e-Poster, the abstract will not be published in the abstract book.

  • If you are not able to present your e-Poster, you are kindly requested to contact the organising office as soon as possible to withdraw your abstract from the system.

  • In case of a change of presenter, please nominate a co-author who is not presenter of another abstract already and send us the full name and E-mail address of the co-author who will present the paper.

Schedule for display

All e-Posters will be on display for registered participants on the virtual platform from the start of the conference until October 12, 2020

 

Technical guidelines for uploading your e-Poster

  • Your presentation needs to be uploaded to the presentation platform after receiving the invitation by email.

  • Your talk needs to be prepared as power point file that includes both your presentation slides and the audio within the same document, or to be recorded live through the Presentation Platform for which we will provide you with an individual Account information.The official conference language is English. Therefore, all presentations are to be held in English.

  • You will also have the opportunity to add a short audio file to your talk within your Powerpoint presentation. Please see below for instructions on how to add audio to your presentation.

  • Format: presentation files will be accepted in MS PowerPoint or Rehearsed Video Export of your Powerpoint presentation, or Live Recording through the platform. Macintosh presentations (i.e. Keynote) or pdf cannot be accommodated.

  • Versions: Your presentation must be prepared in MS PowerPoint 2010, 2013, 2016 or 2019.

  • The size of your presentation should not exceed 500 MB.

  • Audio and movies: Make sure that all of your audios and videos are embedded into the power point file.

  • Videos and animations are supported but will be automatically started with the slide.

  • Fonts: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file or choose to embed them when saving.

  • File name: The name of the presentation file should include the presenter’s name and the presentation number. In addition, it should have a maximum of 40 characters. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) to name your presentation.

  • Do not use any passwords, encryption or protection for your presentation.

  • Please note that macros must not be used and flash-animations are not supported.

  • Aspect ratio of your presentation should be 16:9 landscape (mandatory).

  • If desired, you can add your picture/video to the presentation on the best possible position depending on your slides.

 

How to add an Audio Commentary to your Slides

  • To pre-record your presentation use the built-in feature called “Record Presentation” in Powerpoint to be found inside the Slideshow-Ribbon.

  • Depending on your version of Powerpoint this may look different and enable different features (e.g. with video capturing or without). If you choose to do the recording like this, you may use the Powerpoint Laserpointer or commenting-functions for all slides at once or per slide.

  • During the recording, all timings for animations, transitions and clicks will be noted automatically.

  • If you have video capturing enabled, you may reposition the video on each slide to the spot which fits your slide best. When you’re finished you need to save the presentation, and to be on the safe side, we recommend to also export it as a video file (included in Powerpoint through the Export function) and make a final check to see if everything is correct.

Q & A:

We will provide you with further information on the messaging system for Q&A as soon as the platform has been setup and will be online.

Pictures

Note that your presentation will be converted into a file format that does not allow a download of your talk. But just like in a real conference, it is possible for the registered participants to make photographs or screen shots of your presentation. If you do not wish any scientific content of your presentation to be photographed, please indicate this on the according slide(s) in a clearly visible way.

 

Important Guidelines

  • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations, and comply with GDPR.

  • Like all of us, you will have sat through many presentations, some good and some bad. We have all been to talks which failed to communicate their message because the speaker spoke impossibly fast, perhaps in a very indistinct way, or flashed through large numbers of slides so crammed with detail that nobody could follow them. So please take note of the following:

  • Font size: Minimum recommended font size for easy viewing is 20 points.

  • Text: Your guiding principle should be “as much as necessary, as little as possible”. The text should be concise and to the point, key facts should be highlighted. No more than seven text lines should be used per page.

  • Colours: Colours should be used sparingly. Choose colour combinations that make your text easy to read (preferably dark background – light fonts). 

  • Layout: Keep data on the slides simple. Ensure a logical order of the content. A clear and well-structured arrangement is the most attractive and easiest to view on screen.

  • Images and movies: We recommended that you collect your illustration material well in advance. Refrain from selecting too many images and movies. Concentrate on those which emphasize your key points and conclusions optimally. Avoid overlying images on one slide as they cannot be visualised on the final version of your presentation.

  • Remember that the vast majority of the audience are not native English speakers – speak clearly (whether or not English is your native tongue) and not too fast. Plan an average of 1 slide per minute, in most cases.

  • Optional Materials: If you wish, you may include a download link to a handout on the e-Poster .

Commercial Disclosure information

Due to EACCME regulations, authors are requested to disclose possible conflicts of interest on the first slide. An example slide can be found here.

A conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (eg. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organizational interests and gifts.

If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.

EHMSG 2020

European Helicobacter and Microbiota Study Group

© 2020 EHMSG

Core Agency

WMA GmbH

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