Important information

  • Deadline for uploading your presentation will be announced as soon as possible.

  • Please note that it is not possible to give your talk live, but only to answer questions from the audience live. Your talk needs to be prepared as power point file that includes both your presentation slides and the audio within the same document. See below for technical details.

  • Presence at the conference: To make the virtual meeting more interactive and exciting for participants, you are kindly asked to be present during the live session in which your talk is scheduled, to answer questions from the audience. Questions will be monitored by the session moderators in the session chat and will be directed to you at the end of your presentation. In case you are not able to be present during the live session (e.g. because you are in a different time zone), please let us know in advance so that the moderators of your session are aware and can prepare accordingly. It is not necessary to withdraw your presentation in that case.

  • If you are definitely unable to prepare and upload your presentation, you are kindly requested to contact the organising office immediately.


Technical guidelines for uploading your presentation

  • Your presentation needs to be uploaded to the presentation platform after receiving the invitation by email.

  • The official conference language is English. Therefore, all presentations are to be held in English.

  • At the beginning of the uploading process you will have the opportunity to upload a short CV and your portrait picture.

  • It is mandatory to add the audio of your talk within your powerpoint presentation. Please see below for instructions on how to add audio to your presentation.

  • Format: presentation files will be accepted in MS PowerPoint format only. Macintosh presentations (i.e. Keynote) or pdf cannot be accommodated.

  • Versions: Your presentation must be prepared in MS PowerPoint 2010, 2013 or 2016.

  • The size of your presentation should not exceed 500 MB.

  • Audio and movies: Make sure that all of your audios and videos are embedded into the power point file.

  • Videos and animations are supported but will be automatically started with the slide.

  • Fonts: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file.

  • File name: The name of the presentation file should include the presenter’s name and the presentation number. In addition, it should have a maximum of 40 characters. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) to name your presentation.

  • Do not use any passwords or encryption for your presentation.

  • Please note that macros should not be used and flash-animations are not supported.

  • Aspect ratio of your presentation should be 16:9 landscape (mandatory).

  • If desired, you can add your picture to the presentation on the bottom right corner of each slide.


How to add audio to your slides

You will have to add an audio track to each slide of your presentation. Please note that it is of utmost importance that the total audio length does not exceed the allocated speaking time for your session type, see below for more information.

To include audio to your presentation, please follow these instructions

  1. On a given slide, select in the tabs: Insert > Audio

  2. Select Record Audio 

  3. Type in a name for your audio file, select Record, and then record the desired description of the slide.
    Important: Your device must have a microphone enabled in order to record audio. It is strongly advised to use a headset for the recording as the built-in microphone of your laptop may not provide sufficient quality.

  4. To review your recording, select Stop           and then select Play

  5. Select Record          to re‐record your clip, or select OK to use the recording

  6. To move your  clip, select and drag the audio icon          to an adequate area on the slide. (Note: If you are using one audio file for each slide, it is advisable to put the audio icon in the same spot on each slide to make it easy to find)

  7. Select Play          to listen to your audio


Speaking time

  • General: 20 minutes (including 5 minutes for live discussion)

  • Tandem Talks: 15 minutes (including 5 minutes for live discussion)

Please make sure that the total audio length does not exceed the allocated speaking time.


Guidelines to access the Live Q&A and Discussion during your session

  • You are invited to participate in a live discussion and will receive an email to access the virtual session room through a Zoom link. Therefore, you will require a device with a webcam and a head-set.

  • Please access the virtual session room at least 10-15 minutes before the start of the session.

  • Please note that your webcam and audio will be broadcasted during the discussion.

  • The moderators of the sessions will direct questions from the audience to you by addressing you personally.

  • The virtual session assistant is available all times to answer questions or assist you if you experience any problems in the Zoom chat.



Note that your presentation will be converted into a file format that does not allow downloads of your talk. But just like in a real conference, it is possible for the registered participants to make photographs or screen shots of your presentation. If you do not wish any scientific content of your presentation to be photographed, please indicate this on the according slide(s) in a clearly visible way.

Important Guidelines for a successful presentation

Like all of us, you will have sat through many conference talks, some good and some bad. We have all been to talks which failed to communicate their message because the speaker spoke impossibly fast, perhaps in a very indistinct way, or flashed through large numbers of slides so crammed with detail that nobody could follow them. So please take note of the following:

  • Font size: Minimum recommended font size for easy viewing is 20 points.

  • Text: Your guiding principle should be “as much as necessary, as little as possible”. The text should be concise and to the point, key facts should be highlighted. No more than seven text lines should be used per page.

  • Colours: Colours should be used sparingly. Choose colour combinations that make your text easy to read (preferably dark background – light fonts). 

  • Layout: Keep data on the slides simple. Ensure a logical order of the content. A clear and well-structured arrangement is the most attractive and easiest to view on screen.

  • Images and movies: We recommended that you collect your illustration material well in advance. Refrain from selecting too many images and movies. Concentrate on those which emphasise your key points and conclusions optimally. Avoid overlying images on one slide as they cannot be visualised on the final version of your presentation.

  • Remember that the vast majority of the audience are not native English speakers – speak clearly (whether or not English is your native tongue) and not too fast. Plan an average of 1 slide per minute, in most cases.


Commercial Disclosure information

Due to EACCME regulations, authors are requested to disclose possible conflicts of interest on the first slide. An example slide can be found here.

A conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (eg. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts.

If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.

EHMSG 2020

European Helicobacter and Microbiota Study Group

© 2020 EHMSG

Core Agency


Alser Strasse 4, 1090 Vienna, Austria

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