INFORMATION FOR SPEAKERS IN LIVE SESSIONS

Preparation of your presentation

  • Please note, that the deadline for upload of your presentation is September 5, 2021. You are kindly requested to respect this deadline since our technical team will have to review all presentations to check if they are all working flawlessly and this requires some time. We cannot guarantee a technical check for presentations received after this deadline and cannot take any liability for any technical issues related to a late upload.

  • How to pre-record your presentation
    To pre-record your presentation, we suggest to use the built-in feature called “Record Presentation” in Powerpoint to be found inside the Slideshow-Ribbon. 

    Please see the detailed guidelines for recording in either MS PowerPoint 2010, 2013, 2016 or PowerPoint 365.

Technical guidelines for uploading your presentation

  •  Your talk needs to be uploaded to the platfrom as a mp4 file. Speakers will receive the upload link via email.

  • The name of your presentation file should include: 
    - Presentation number
    - Presenter’s name (First Name Last Name)
    (for example P01.01_John Smith).

  •  The official conference language is English. Therefore, all presentations are to be held in English.

  • Your presentation must include an audio file within your Powerpoint presentation. Please see attached for instructions on how to add audio to your presentation.

  • Format: presentation files will be accepted as Rehearsed Video Export of your Powerpoint presentation. Macintosh presentations (i.e. Keynote) or pdf cannot be accommodated.

  • The size of your presentation must not exceed 500 MB.

  • Audio and movies: Make sure that all of your audios and videos are embedded into the power point file.

  • Videos and animations are supported but will be automatically started with the slide.

  • Fonts: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file or choose to embed them when saving.

  • File name: The name of the presentation file should include presentation number and the presenter’s name. In addition, it should have a maximum of 40 characters. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) to name your presentation.

  • Do not use any passwords, encryption or protection for your presentation.

  • Please note that macros must not be used and flash-animations are not supported.

  • Aspect ratio of your presentation should be 16:9 landscape (mandatory).

  • If desired, you can add your picture/video to the presentation on the best possible position depending on your slides.

 

Live Talks

  • Live means that the session will be streamed live via the virtual platform at the date and time indicated above. The “live” element only refers to the live Q&A / discussion. The presentation itself needs to be pre-record by the speaker and uploaded to the virtual platform ahead of the meeting. Detailed technical instructions on how to prepare and upload your pre-recorded presentation are attached to this mail.

  • To make the virtual meeting more interactive and exciting for participants, you are kindly asked to be present during the live session in which your talk is scheduled and to answer questions from the audience. 

  • Questions will be monitored by the session moderators in the session chat and will be directed to you after your pre-recorded presentation has been played.

  • Further information on how to access the speakers/moderators section of the virtual conference platform will follow by beginning of September.

 

Pictures

Note that your presentation will be converted into a file format that does not allow downloads of your talk. But just like in a real conference, it is possible for the registered participants to make photographs or screen shots of your presentation. If you do not wish any scientific content of your presentation to be photographed, please indicate this on the according slide(s) in a clearly visible way.

Commercial Disclosure information

Due to EACCME regulations, authors are requested to disclose possible conflicts of interest on the first slide. An example slide can be found here.

A conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (eg. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts.

If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.